Contract Lifecycle Management
for sales teams
Scale even faster, more efficiently and more sustainably. With PACTA and our artificial intelligence "Themis", you automate your legal sales processes in an intelligent no-code workflow management and access the contracts and content of your legal department on demand in a central legal hub for data-driven contract lifecycle management and more.
Time is money. This principle is particularly important in sales. Legal processes lag behind the digitalisation of other business areas and are thus far too often the bottleneck in your deal pipeline. This is exactly where PACTA comes in.
A central legal platform for deal closing processes
On average, more than ten different people have at least one point of contact with the life cycle of your offers and contracts. The people involved usually communicate independently of each other by e-mail or even in written correspondence. Individual processes thus have to be forwarded, related, discussed and approved many times over.
PACTA enables you to realise all legal processes of your sales cycle on a single platform and have them controlled by your legal department or other legal experts. PACTA maps the right workflows for each internal and external stakeholder:
Learn more about our Legal Operations Management for legal departments.
Learn more about our Procure-to-Pay Management for purchasing departments.
Virtual assistance for contract monitoring and reporting
Manually searching through legal documents and finding contract data, risks and deadlines is tedious and time-consuming.
PACTA brings your contracts to life. Our artificial intelligence "Themis" analyses and extracts all relevant contract data and contractual deadlines for you. Monitor subscriptions, fees as well as contract values with the help of "Themis" and let it remind you of terms, cancellation periods and subscription cycles.
This way you create sales audit reports on average 31% faster than before and reduce your churn rate. PACTA increases automatically renewed customer contracts by an average of 16%.
Scalable legal hub on demand
B2B customer contracts are currently concluded within 119 days on average. However, the time required to coordinate individual parameters with the customer is often only a few hours. The real bottleneck in the system is trivial administrative tasks and inefficient document processing.
With PACTA, your colleagues from the legal department provide you with a legal hub of automated processes and legally compliant forms on demand. By answering an easy-to-understand questionnaire, you can create a contract perfectly formatted in your corporate design with all individual contents and variants for your next deal within a few minutes. In addition, you have permanent access to legal workflows on demand and can initiate the closing process legally secure, independently and without detours.
Halving your negotiation time until closed won
You coordinate with your colleagues or clients via endless email chains and hundreds of comments and edit Word documents in markup mode and in circulation.
With PACTA you negotiate and edit contracts together with all parties in real time. In this way, you halve both the number of your negotiation steps and your absolute negotiation time from opportunity to deal closed won.
Legal certainty with maximum agility
In order to shorten the closing process, you may individualise your contracts yourself and without legal experts. This often results in legal errors or ambiguous clauses.
With PACTA, your legal department manages the entire contract process without being overloaded with simple recurring tasks. If you want to exceed the set legal framework, you trigger a release loop with a mouse click so that your legal department or management can deal with these special cases.
In this way, you eliminate an average of 75% of the sources of error in legal documents and at the same time ensure maximum agility in your customer relationships.
Sustainability and customer satisfaction with digital deals
Concluding contracts by manually signing, sending and returning paper documents is not only time-consuming but also resource-intensive.
With PACTA Signature, you sign your documents within seconds instead of waiting an average of two weeks for a contract to be returned. This way you offer your customers an experience that meets modern expectations and increase customer satisfaction by an average of 80%.
Protect the environment and save costs. For example, a mid-sized company would save an average of nearly 300,000 pages of paper, 4.3 tons of wood, and 1.5 tons of CO2 per year.
Compliance & streamlining of all clauses and text modules
You have to manually collect, organise and enter all your clauses and text modules for different variants of offers and customer contracts into a multitude of individual documents.
With PACTA, you and your legal department can keep track of all your clauses and text modules at all times. Themis analyses your documents, recognises, extracts, categorises and names all your clauses so that you can compare, version and update them in one central place. PACTA then automatically optimises all forms with the desired changes for you.
Digitisation of your paper contracts
We understand that not all companies work with digital documents yet. The step to digitalisation is not always easy and often requires good change management. We have also thought about this problem and make this step as easy as possible for you.
PACTA comes with automated text recognition (OCR) software that automatically turns simple scans into readable PDF documents. This way, digitisation reaches you sooner and easier than you expect.
Collaboratively create, negotiate, digitally sign, data-driven analyse and deliver offers, contracts and invoices across organisations. Optimise the entire lifecycle of your documents.
Automated Document Drafting
Cloud Storage & Organisation
Collaboration & Negotiation
PACTA Collaboration Room
Approval & Signatures
Monitoring & Reporting
Compliance & Streamlining
PACTA Clause Database
Minimise your workload to a few mouse clicks and manage more contract volume in less working time. For example, your new PACTA workflow for your deal closing process could look like this:
Automated perfectly formatted drafts of all required offers and contracts in your corporate design via mouse click
Automated review loop for individual contract content outside the legal scope of your PACTA forms
Automatisierte Ablage und Zugriffsverwaltung aller Dokumente in der PACTA Cloud
Automated notification of the responsible employees via e-mail or ping on PACTA
Automated sharing of customer contracts with all contracting parties via mouse click
Negotiation of contract terms in real time in the PACTA collaboration room
Verifiable approval of individual negotiation steps by all sides via mouse click
If necessary, approval of the customer contracts by the management via mouse click
eSignature of all required documents by all contracting parties
Automated tabular listing of all process steps, text editing of the process in an audit trail
Continuous data-driven monitoring of your contracts
Automated reminder of rolling subscription cycles, cancellation periods and expiring contracts for billing, upselling or nurturing processes
Automated perfectly formatted invoice design in your corporate design via mouse click as well as subsequent invoice analysis and data extraction
Product launch: modification of relevant clauses and text modules in the clause database as well as automated streamlining of all your forms
With PACTA you can scale your business even faster and more sustainably. Find out how and receive the first 5 PACTA signatures per month for free during the first year of your contract:
Our customers and partners trust in PACTA and our expertise.
"With PACTA, we can automate the creation of bond terms and conditions as well as investment and securities information sheets with a high degree of individualization. This gives us more time to structure investment and hedging concepts on a case-by-case basis and to advise our clients individually on financing issues."
"We operate one of the largest online law firms in Germany. PACTA is our technical basis with the help of which we can create and update our online contract forms in a scalable way. PACTA offers us a significant speed and efficiency advantage over our competitors. It enables us to offer all our consulting services at any time, on demand, with the highest quality and at fair prices. In addition, we gain more time for client support."
"By using PACTA, we were able to accelerate our digitization process in an uncomplicated and fast way. PACTA offers us the possibility to work even more efficiently and independent of location."
"Without PACTA, it is hardly conceivable that a consultation with a lawyer in a distant city could proceed in this way. As a company that offers digitization projects ourselves, we are very enthusiastic about the potential of PACTA."
What exactly is meant by document automation?
Senior Sales Professional
With PACTA, you can automate more than just the creation of contracts. Rather, with PACTA you can automate all your legal operations holistically. From upload to draft, approval, signature, data extraction and deadline management - with PACTA you automate the entire lifecycle of legal documents.
How does document analysis work?
For our automated extraction of relevant information from documents, we rely on state-of-the-art deep learning architectures. In the first step, a specially trained neural network recognizes important parts within a document. In the second step, our algorithms process this information into insightful findings. In the third step, the data is sorted and clearly presented on the platform.
How does automatic text recognition work for documents?
We achieve automated extraction of text from scans in two steps. First we use image processing algorithms to optimize the quality of the scans. Our customized deep learning model then detects existing text in the image with pixel precision and converts it into digital text. This makes scans searchable and eliminates the need to manually type out the text.