Contract Lifecycle Management
for in-house legal teams
Scale even faster, more efficiently and more sustainably. With PACTA and our artificial intelligence "Themis", you automate all your documents and processes in an intelligent no-code workflow on a central legal platform for data-driven contract lifecycle management and more.
Time is money. Especially in the often hopelessly overloaded legal departments, this principle is essential. Legal processes lag behind the digitalisation of other business areas and are thus far too often the bottleneck in the system. This is exactly where PACTA comes in.
A central legal platform for experts and users
Normally, many different people have at least one point of contact with the life cycle of legal documents. Those involved usually communicate independently of each other by email or even in written correspondence. Individual processes thus have to be forwarded, related, discussed and released many times.
PACTA allows you to control all legal processes on a single platform and have them realised by the specialist departments. PACTA maps the right workflows for each internal and external stakeholder:
Learn more about our Contract Lifecycle Management for sales departments.
Learn more about our Procure-to-Pay Management for purchasing departments.
Virtual assistance for contract review & monitoring
Manually searching through legal documents and finding contract data, risks and deadlines is tedious and time-consuming.
PACTA brings your contracts to life. Our artificial intelligence "Themis" supports you in reviewing documents and analyses all relevant contract data and deadlines for you. Monitor the timeliness, accuracy and plausibility of your contract content with the help of "Themis" and let it remind you of terms, notice periods and contract cycles.
This way, you reduce your review workload and create legal audit reports and expert opinions on average 31% faster than before.
Scalable legal hub on demand
Customer contracts and vendor contracts are currently concluded within 97 days on average. However, the time required to coordinate individual parameters with the contractual partner is often only a few hours. The real bottleneck in the system is trivial administrative tasks and inefficient document processing.
With PACTA, you provide your colleagues and other departments with a legal hub of legally secure forms and contract review workflows with your legal content. The other departments can then access these workflows permanently on demand and initiate the closing process legally secure, independently and without detours.
Legal security with maximum agility
In order to shorten the closing process, your colleagues in the specialist departments often individualise their contracts themselves without legal advice. This often results in legal errors or ambiguous clauses.
With PACTA, your legal department controls the entire contract process without being overloaded with simple recurring tasks. They can concentrate on individual special cases through release loops.
In this way, you create more legal certainty, eliminate on average 75% of the sources of error in legal documents and at the same time ensure maximum agility in your contractual relationships.
Halve your coordination and negotiation time
You coordinate with your colleagues and external contracting parties by means of endless e-mail chains and hundreds of comments, and edit Word documents in mark-up mode and by circulation.
With PACTA you negotiate and edit contracts together with all parties in real time. In this way, you halve both the number of negotiating steps and your absolute negotiating time.
Digitization of your paper contracts
We understand that not all companies work with digital documents yet. The step to digitization is not always easy and often requires good change management.
We have approached this problem and came up with a solution as easy as possible for you. PACTA comes with automated text recognition (OCR) software that automatically turns simple scans into readable PDF documents.
This way digitization reaches you sooner and easier than you expected.
Compliance & streamlining of all clauses and legal texts
Changes in the law, case law and supervisory regulations have to be collected manually, evaluated, assigned to different clauses and entered into a multitude of individual documents.
With PACTA, you keep track of all your contract clauses and legal texts at all times. Themis analyses your documents, recognises, extracts, categorises and names all your clauses so that you can compare, version and update them in one central place. PACTA then automatically optimises all forms with the desired changes for you.
Sustainability and customer satisfaction
Concluding contracts by manually signing, sending and returning paper documents is not only time-consuming but also resource-intensive.
With PACTA Signature, you can have your documents signed within seconds instead of waiting an average of two weeks for a contract to be returned. This increases your customers' and colleagues' satisfaction with your company's legal processes by an average of 80%.
Protect the environment and save costs. For example, a medium-sized company would save an average of almost 300,000 pages of paper, 4.3 tons of wood and 1.5 tons of CO2 per year.
Digitisation of your paper contracts
We understand that not all companies work with digital documents yet. The step towards digitisation is not always easy and often requires good change management. We have also thought about this problem and make this step as easy as possible for you.
PACTA comes with automated text recognition (OCR software) that automatically turns simple scans into readable PDF documents. So digitisation reaches you sooner and easier than you could expect.
Collaboratively create, check, negotiate, digitally sign, analyse and share documents across organisations. Optimise the entire lifecycle of your documents and contracts.
Automated Document Drafting
Automated Contract Review
PACTA Risk Analyser
DMS, OCR, Collaboration & Negotiation
Approval & Signatures
Monitoring & Reporting
Compliance & Streamlining
PACTA Clause Database
Minimise your workload to a few mouse clicks and manage more contract volume in less working time. For example, your new PACTA workflow for managing your sales contract processes could look like this:
One-time filling of PACTA forms with all your contract content and legal options for customer contracts, T&Cs and, if applicable, DPAs & NDAs
Automated perfectly formatted drafts of all required contracts in your corporate design by your colleagues in sales via mouse click
Automated review loop for individual contract content outside the legal scope of your PACTA forms
Automated storage and access management of all documents in the PACTA Cloud
Automated notification of the responsible employees via e-mail or ping on PACTA
If necessary, approval of the customer contracts by you or the management via mouse click
Automated sharing of customer contracts with all contracting parties via mouse click
Negotiation of contract terms in real time in the PACTA collaboration room
Verifiable approval of the contract terms by all sides via mouse click
eSignature of all required contracts by all contracting parties
Automated tabular listing of all process steps, text editing of the process in an audit trail
Continuous data-driven monitoring of your contracts
Automatic reminders of expiring delivery and cancellation periods or of the end of the contract
Case law on GTCs: Modification of the relevant clause in clause database and automated streamlining of all your forms
With PACTA you can scale your business even faster and more sustainably. Find out how and receive the first 5 PACTA signatures per month for free during the first year of your contract:
Our customers and partners trust in PACTA and our expertise.
"With PACTA, we can automate the creation of bond terms and conditions as well as investment and securities information sheets with a high degree of individualization. This gives us more time to structure investment and hedging concepts on a case-by-case basis and to advise our clients individually on financing issues."
"We operate one of the largest online law firms in Germany. PACTA is our technical basis with the help of which we can create and update our online contract forms in a scalable way. PACTA offers us a significant speed and efficiency advantage over our competitors. It enables us to offer all our consulting services at any time, on demand, with the highest quality and at fair prices. In addition, we gain more time for client support."
"By using PACTA, we were able to accelerate our digitization process in an uncomplicated and fast way. PACTA offers us the possibility to work even more efficiently and independent of location."
"Without PACTA, it is hardly conceivable that a consultation with a lawyer in a distant city could proceed in this way. As a company that offers digitization projects ourselves, we are very enthusiastic about the potential of PACTA."
What exactly is meant by document automation?
Senior Sales Professional
With PACTA, you can automate more than just the creation of contracts. Rather, with PACTA you can automate all your legal operations holistically. From upload to draft, approval, signature, data extraction and deadline management - with PACTA you automate the entire lifecycle of legal documents.
How does document analysis work?
For our automated extraction of relevant information from documents, we rely on state-of-the-art deep learning architectures. In the first step, a specially trained neural network recognizes important parts within a document. In the second step, our algorithms process this information into insightful findings. In the third step, the data is sorted and clearly presented on the platform.
How does automatic text recognition work for documents?
We achieve automated extraction of text from scans in two steps. First we use image processing algorithms to optimize the quality of the scans. Our customized deep learning model then detects existing text in the image with pixel precision and converts it into digital text. This makes scans searchable and eliminates the need to manually type out the text.