The ai-driven
Contract Lifecycle Management
for real estate & construction

Scale even faster, more efficiently and more sustainably. With PACTA and our artificial intelligence "Themis", you automate all your documents and processes in an intelligent no-code workflow on a central legal platform for data-driven real estate contract lifecycle management and more.

BENEFITS

Time is money. Especially in the real estate industry, this principle is decisive. Legal processes lag behind the digitalisation of other business areas and are thus far too often the bottleneck in your property lifecycle. This is exactly where PACTA comes in.

1

One central project room for real estate management

From project development and financing to construction and leasing to sale, on average more than 30 different people have at least one point of contact with the life cycle of your real estate contracts. Those involved usually communicate independently of each other by e-mail or even in written correspondence. Individual processes thus have to be forwarded, related, discussed and approved many times over.

PACTA enables you to realise all legal processes of your real estate cycle on a single platform and have them controlled by the respective experts. PACTA maps the right workflows for each internal and external stakeholder.

Learn more about our Legal Operations Management for legal departments.
Learn more about our Fund Lifecycle Management for (real estate) funds and investments.

2

Virtual assistance for analysis and monitoring

Manually searching through legal documents and finding contract dates, risks and deadlines is tedious and time-consuming.

PACTA brings your documents to life. Our artificial intelligence "Themis" analyses and extracts all relevant contract parameters and deadlines for you. Monitor construction stages, performance certificates, lease structures and invoices with the help of "Themis" and let it remind you of terms and notice periods.

This way, you create legal audit reports, expert opinions and decision documents on average 31% faster than before.

3

Scalable legal hub on demand

Real estate contracts are currently concluded within 98 days on average. However, the time required to coordinate individual parameters with the contractual partner is often only a few hours. The real bottleneck in the system is trivial administrative tasks and inefficient document processing.

With PACTA, your legal experts provide a legal hub of automated processes and legally compliant forms on demand. By answering an easy-to-understand question catalogue, you can create a contract perfectly formatted in your corporate design with all individual contents and variants for your next project step within a few minutes. In addition, you have permanent on-demand access to legal workflows and can initiate contractual processes legally secure, independently and without detours.

4

Halve your coordination and negotiation time

You coordinate with your colleagues and subcontractors, tenants or buyers by means of endless e-mail chains and hundreds of comments, and edit Word documents in mark-up mode and in circulation.

With PACTA you negotiate and edit offers, contracts and delivery conditions together with all parties in real time. In this way, you halve both the number of your negotiation steps and your absolute negotiation time.

5

Legal certainty with maximum agility

In order to shorten the legal sub-processes, your employees may individualise your contracts themselves without legal experts. This often results in legal errors or ambiguous clauses.

With PACTA, your legal experts control all contract processes without being overloaded with simple recurring tasks. If legal laypersons want to go beyond the set legal framework, they trigger a release loop with a mouse click so that your legal department or management can deal with these special cases.

In this way, you eliminate an average of 75% of the sources of error in legal documents and at the same time ensure maximum agility in your contractual relationships.

6

Sustainability and cost savings with digital signing

Concluding contracts by signing, sending and returning paper documents by hand is not only time-consuming but also resource-intensive.

With the PACTA signature, you sign your documents within seconds instead of waiting an average of two weeks for a contract to be returned.

Protect the environment and save costs. For example, a mid-sized company would save an average of nearly 300,000 pages of paper, 4.3 tons of wood, and 1.5 tons of CO2 per year.

7

Compliance & streamlining of all clauses and legal texts

Legal changes, as in the case of case law on cosmetic repairs or amendments to laws on private and public building law, have to be collected manually, evaluated, assigned to different clauses and entered into a multitude of individual documents.

With PACTA, your legal experts keep track of all your clauses and legal texts at all times. Themis analyses your documents, recognises, extracts, categorises and names all your clauses so that you can compare, version and update them in one central place. PACTA then automatically optimises all forms with the desired changes for you.

8

Digitisation of your paper contracts

We understand that not all companies work with digital documents yet. The step to digitalisation is not always easy and often requires good change management. We have also thought about this problem and make this step as easy as possible for you.

PACTA comes with automated text recognition (OCR) software that automatically turns simple scans into readable PDF documents. This way, digitisation reaches you sooner and easier than you expect.

PLATFORM

Collaboratively create, negotiate, digitally approve and sign real estate contracts, tenders, prospectuses and invoices, as well as analyse them in a data-driven way and make them available across organisations. Optimise the entire life cycle of your documents.

Process Automation

PACTA Workflows

1

Automated Document Drafting

PACTA Forms

2

Cloud Storage & Organisation

PACTA Cloud

3

Collaboration & Negotiation

PACTA Collaboration Room

4

Approval & Signatures

PACTA Signatures

5

Monitoring & Reporting

PACTA Analytics

6

Compliance & Streamlining

PACTA Clause Database

BEST PRACTICE

Minimise your workload to a few mouse clicks and manage more real estate projects in less working time. For example, your new PACTA workflows for project development & financing, project controlling & construction, administration & tenancy and transactions could look like this:

1

Digital project room: Creation and editing of project structure plans, planning law reports and profitability analyses with all colleagues in real time

2

Digital project room: document storage in files or project folders and ai-driven organisation through automated classification in the PACTA Cloud

3

Digital project room: Automated access management and notifications of the responsible employees in the PACTA Cloud

4

Automated drafts of property purchase agreements perfectly formatted in your corporate design and, if applicable, real estate fund prospectuses via mouse click with the PACTA forms

5

AI analysis of financing contracts and automated deadline and data extraction with PACTA Analytics

6

Approval of draft contracts and other documents by the management or your CFO via mouse click

7

Automated sharing of draft contracts with all contracting parties via mouse click

8

Real-time negotiation of financing terms and land purchase agreements with all parties in the PACTA collaboration room

9

Verifiable approval of individual negotiation steps by all sides via mouse click

10

eSignature of relevant documents by all contracting parties

CONSTRUCTION & CONTROLLING

1

Digital project room: creation and editing of construction phase and budget plans with all colleagues in real time

2

Automated drafts of demand notifications, RFPs and tenders perfectly formatted in your corporate design via mouse click

3

If required, release of the demand reports and RFPs by the management or your CFO via mouse click

4

Storage of all offers and automated access management as well as notification of the responsible employees in the project room of the PACTA Cloud

5

AI analysis of offers and, if applicable, delivery terms as well as automated deadline and data extraction with PACTA Analytics

6

Subcontractor or vendor selection and automated internal approval process

7

Automated creation, filing, real-time negotiation, approval and e-signature of construction contracts, master agreements and price lists via mouse click

8

Data-driven AI monitoring of all contract and performance data as well as durations, deadlines and milestone plans with PACTA Analytics

9

Automated filing, analysis, release and, if necessary, e-signature of service certificates

10

Invoice receipt by e-mail and automated filing and access management

11

Automated invoice analysis and invoice data extraction in PACTA Analytics

12

Plausibility check and release for payment via mouse click

13

Payment

MANAGEMENT & LEASING

1

Automated creation, filing, real-time negotiation, approval, eSignature and AI analysis of property management and brokerage contracts via mouse click

2

Tenant selection: Query and upload tenant information via the PACTA forms on the company website

3

Tenant selection: AI analysis of rental enquiries as well as automated selection and rejection via e-mail according to definable parameters

4

Tenant selection: Automated tenancy agreement draft perfectly formatted in your corporate design with the tenant information data

5

Tenant selection: Automated filing and access management as well as notification of all landlord parties (real estate company, property management, agents etc.)

6

Tenant selection: If required, release of tenancy agreements by owner via mouse click

7

Tenant selection: Automated commitment (e-mail) and eSignature of tenancy agreements

8

Maintenance & repair: Automated creation, approval, eSignature, filing and analysis of service and work contracts as well as invoices via mouse click

9

Operating costs: Data-driven AI monitoring of all management and rental contracts with PACTA Analytics

10

Operating costs: Automated creation, approval, eSignature and filing of operating cost statements via mouse click

11

Modernisation: Automated creation, approval, eSignature and filing of modernisation declarations via mouse click

12

Rent increase: Automated creation, approval, eSignature and filing of rent increase requests via mouse click

13

Data-driven AI monitoring of all terms, rolling contract renewals and notice periods with PACTA Analytics

14

Tenancy law: Centralised amendment of relevant clauses in PACTA clause database and automated streamlining of all your forms

TRANSACTION

1

Automated drafts of Property acquisition contracts, priority notices etc., perfectly formatted in your corporate design

2

Automated filing, access management and internal release of purchase contracts via mouse click

3

Automated sharing and subsequent real-time negotiation with all parties and, if applicable, a notary in the PACTA collaboration room

4

Verifiable approval of the contract terms by all sides via mouse click

5

Automated tabular listing of all process steps, text editing of the process in an audit trail

6

Continuous data-driven monitoring of your real estate transactions and property warranties

With PACTA you can scale your business even faster and more sustainably. Find out how and receive the first 5 PACTA signatures per month for free during the first year of your contract:

CURRENT CUSTOMERS

Our customers and partners trust in PACTA and our expertise.

"With PACTA, we can integrate our standard contracts into our law firms website as digital forms with the look and feel of our brand. This is more efficient for our clients and us, as we may focus on non standard legal work."

Dr. iur. Thomas Nägele LL.M., Managing Partner at NÄGELE Rechtsanwälte LLC

"With PACTA, we can automate the creation of bond terms and conditions as well as investment and securities information sheets with a high degree of individualization. This gives us more time to structure investment and hedging concepts on a case-by-case basis and to advise our clients individually on financing issues."

Dr. Matthias Möller, Partner at SCHIEDERMAIR Rechtsanwälte in Frankfurt am Main

"We operate one of the largest online law firms in Germany. PACTA is our technical basis with the help of which we can create and update our online contract forms in a scalable way. PACTA offers us a significant speed and efficiency advantage over our competitors. It enables us to offer all our consulting services at any time, on demand, with the highest quality and at fair prices. In addition, we gain more time for client support."

Dr. Georg Schröder, LL.M., Managing Director at legal data Schröder Rechtsanwaltsgesellschaft mbH

"By using PACTA, we were able to accelerate our digitization process in an uncomplicated and fast way. PACTA offers us the possibility to work even more efficiently and independent of location."

Thomas Knüppel, Partner at Klopsch & Partner Rechtsanwälte mbB

"Without PACTA, it is hardly conceivable that a consultation with a lawyer in a distant city could proceed in this way. As a company that offers digitization projects ourselves, we are very enthusiastic about the potential of PACTA."

Jörg Godau, Managing Director at VRR Consulting

FAQ

What exactly is meant by document automation?

Michael Czapla

Senior Sales Professional

With PACTA, you can automate more than just the creation of contracts. Rather, with PACTA you can automate all your legal operations holistically. From upload to draft, approval, signature, data extraction and deadline management - with PACTA you automate the entire lifecycle of legal documents.

How does document analysis work?

Arthur Gogohia

Data Scientist

For our automated extraction of relevant information from documents, we rely on state-of-the-art deep learning architectures. In the first step, a specially trained neural network recognizes important parts within a document. In the second step, our algorithms process this information into insightful findings. In the third step, the data is sorted and clearly presented on the platform.

How does automatic text recognition work for documents?

Jeffry Cacho

Data Scientist

We achieve automated extraction of text from scans in two steps. First we use image processing algorithms to optimize the quality of the scans. Our customized deep learning model then detects existing text in the image with pixel precision and converts it into digital text. This makes scans searchable and eliminates the need to manually type out the text.