The ai-driven
Contract Lifecycle Management
for Procurement Teams

On average, more than ten different people have at least one point of contact with the life cycle of your procurement contracts. Those involved usually communicate independently of each other by e-mail or even in written correspondence. Individual transactions thus have to be forwarded, related, discussed and approved many times over.

PACTA enables you to implement your entire procure-to-pay process on a single platform and have it controlled by your legal department or other legal experts. PACTA maps the right workflows for each internal and external stakeholder:

Learn more about our Legal Operations Management for legal departments.
Learn more about our Contract Lifecycle Management for sales departments.

MSAs and vendor contracts are currently concluded within 76 days on average. However, the time needed to coordinate individual parameters with the vendor is often only a few hours. The real time wasters are trivial administrative and legal processes.

With PACTA, you can create perfectly formatted requisitions, RFPs, MSAs and terms and conditions of purchase in your corporate design within minutes. With AI analytics and on-demand workflows, you automate the digitisation of paper documents, releases and approvals, extraction and verification of contract data, deadline management and invoice verification.

Save an average of 41% of the working time spent over the entire life cycle of your vendor relationships.

Manually searching through your documents and finding contract parameters, risks and deadlines is tedious and time-consuming.

PACTA brings your documents to life. Our artificial intelligence "Themis" analyses and extracts all relevant metadata and contractual deadlines for you. Check and monitor the timeliness, accuracy and plausibility of quotation, contract and invoice content with the help of "Themis" and let it remind you of terms, delivery/cancellation deadlines and subscription cycles.

This way you create audit reports and decision templates on average 31% faster than before and minimise your risks in the process.

You coordinate with your colleagues or vendors by means of endless e-mail chains and hundreds of comments and edit Word documents in mark-up mode and in circulation.

With PACTA you negotiate and edit offers, contracts and delivery conditions together with all parties in real time. In this way, you halve both the number of negotiation steps and your absolute negotiation time.

In order to shorten the procurement process, you may individualise your legal content yourself and without legal experts. This often results in errors or ambiguous clauses.

With PACTA, your colleagues from the legal department provide you with a legal hub of automated processes and legally compliant forms on demand. If you want to exceed the set legal framework, you trigger a release loop with a mouse click so that your legal department or management can deal with these special cases.

In this way, you eliminate an average of 75% of the sources of error in legal documents and at the same time ensure maximum agility in your supply chain.

Concluding contracts by signing, sending and returning paper documents by hand is not only time-consuming but also resource-intensive.

With the PACTA signature, you sign your documents within seconds instead of waiting an average of two weeks for a contract to be returned.

Protect the environment and save costs. For example, a mid-sized company would save an average of nearly 300,000 pages of paper, 4.3 tons of wood, and 1.5 tons of CO2 per year.

Legal changes, as in the case of the Supply Chain Act, as well as case law and supervisory regulations, have to be manually collected, evaluated, assigned to different clauses and entered into a multitude of individual documents.

With PACTA, you and your legal department keep track of all your clauses and legal texts at all times. Themis analyses your documents, recognises, extracts, categorises and names all your clauses so that you can compare, version and update them in one central place. PACTA then automatically optimises all forms with the desired changes for you.

We understand that not all companies work with digital documents yet. The step to digitalisation is not always easy and often requires good change management. We have also thought about this problem and make this step as easy as possible for you.

PACTA comes with automated text recognition (OCR) software that automatically turns simple scans into readable PDF documents. So digitisation reaches you sooner and easier than you expect.